Town of Greenfield
Selectmen’s Meeting Minutes
Monday – June 11, 2007 – 6:00 pm
Chairman: Aaron Kullgren
Selectwoman: Karen Day
Selectman: Jarvis Adams, IV
Administrative Assistant, Deb Davidson taking minutes
Call to order - Chairman Kullgren called the meeting to order at 6:00 pm
Approval of Meeting Minutes
Selectmen unanimously approved the meeting minutes of May 29th, 2007 and June 5, 2007.
Appointments:
6:00 – Road Agent, Duffy Fox –
Summer Hours - Mr. Fox discussed the sick/personal & vacation time being updated last year. Fox discussed there is nothing in the personnel policies that say you can’t use the time in 10-hour increments. During the summer months the highway department works 10 hour days, and should not have to make up time if they take a sick/personal or vacation day. Discussion followed.
Selectmen agree that an employee who works a 10-hour workday may use their time accordingly. The personnel policies will be updated to reflect this change. The BOS will sign the changed policy on Thursday; highway time cards will be reflected accordingly.
Dodge Road – Mr. Fox discussed the bridge on Dodge Road, he stated he would like to order the structure, as there is an 8-week lag time between ordering and arrival. Selectman Adams commented that since we meet with FEMA on Thursday of this week, we should wait until next week to see when the FEMA funds will be available.
Donated Gravel - Mr. Fox discussed there has been an anonymous donation of 4,000 yards of gravel. He will have a couple guys hauling the gravel; he wanted the BOS to be aware of this. Mr. Fox further commented that there are a few local guys that are willing to haul on the weekends and he planned on hiring them as well.
Unemployment - Discussion followed about the State DOT positions have not yet been filled, there are still two vacancies, it would appear that as a sign of the times, people aren’t interested in those types of jobs.
Muzzey Hill Road – Selectman Kullgren read a letter written to Mark & Rhonda Cilley from Mr. Fox; Kullgren stated he would like it noted the Treasurer should release the funds at this time. She has received a copy of this letter.
24 Gould Hill Road - Selectman Adams reported to the other Board members that he walked around the property with the family. After going to the house, he remembered being there with sump pumps several years ago. Discussion followed as to what the basement-flooding problem actually is. The owners stated that they remembered that the previous owners moving company had crushed their drainpipe when they purchased the home, and they haven’t fixed it, that is likely the problem, ground water is coming into the basement through the drain that is crushed. Selectman Adams asked Fox when the culvert on Gould Hill Road would be cleaned, Fox stated this week, either Tuesday or Wednesday.
D.H. Hardwick – The Selectmen discussed the intent to cut that Mr. Hardwick has submitted and the impact that this could have on the Town of Greenfield. Selectmen do plan to sign the intent to cut on Thursday, however it will have conditional means attached. Selectmen had a lengthy discussion as to what conditions would be reasonable for everyone, taking into consideration the lay of the land. The following conditions will be contingent upon the operation starting.
1. Road Bond – The amount to be determined after the Road Agent speaks with someone from the State of NHDOT, bridge division specialist. The Road Agent would like to see the bridge division to come down and give a weight limit recommendation and safety capabilities before setting the bond amount.
2. Baseline pictures will be taken
3. Greenfield Road Agent, Duffy Fox will be appointed to monitor this project in conjunction with the Town Forester Karla Allen.
4. Any culverts installed shall remain
5. The hemlock bridge must be removed upon completion
6. Best Management Practices shall be followed
7. Strong consideration of wetlands laws shall be followed
8. Mr. Hardwick must notify the Board of Selectmen before any logging begins
9. The road to be left in as good or better condition as is now
10. It should be noted the BOS are not interested, in any way of upgrading this portion of the Class VI road to a Class V road.
Greenfield boundaries – Mr. Fox wanted to discuss the fact that another one of the Lyndeborough/Greenfield bounds are questionable. The area is off Driscoll Road, Mr. Fox reviewed the map with the BOS, discussion followed regarding if we can consider having a survey of the towns completed and share the expense.
Decision: The Board of Selectmen encouraged Mr. Fox to speak to the Lyndeborough Road Agent and share the information he finds with the Boards to keep the communication open between all parties.
7:00 pm – In accordance with RSA 91:A-3 II (c) – reputations motion by Selectman Kullgren to enter into a non-public session. Seconded by Selectmen Day & Adams.
Roll call vote: (3-0) Voted affirmatively
7:30 - Motion by Selectman Kullgren to enter out of the nonpublic and to seal the minutes. Seconded by Day & Adams.
Roll call vote: (3-0) Voted affirmatively
Decision: There was no decision made at this time.
7:50 pm – In accordance with RSA 91:A-3 II (c) – reputations motion by Selectman Kullgren to enter into a non-public session. Seconded by Selectmen Day & Adams.
Roll call vote: (3-0) Voted affirmatively
8:00 - Motion by Selectman Kullgren to enter out of the nonpublic and to seal the minutes. Seconded by Day & Adams.
Roll call vote: (3-0) Voted affirmatively
Decision: There was no decision made at this time.
Other Selectmen’s Business:
Peak Performance Lease – Selectmen reviewed the current lease with Crotched Mtn., (a.k.a. Peak Performance). Selectman Kullgren discussed how we came to where we are with the lease. Discussion followed regarding future leases, and when to meet at Crotched Mtn. To review the lease and
Old Lyndeborough Mtn. Rd – Selectwoman Day was to report on her discussion with Mr. Greg Nadeau, however, bud did not have the time last week. She will report next week.
Rural Development Grant Funds - Administrative Assistant, Deb Davidson reported to the Board that there is approximately $33,000.00 of RD Grant funds remaining. All bills associated with the Waste Water site are paid, providing we can utilize the funds for a purpose relating to the wastewater site we can apply to use the remaining funds. Deb has spoken with both Scott Johnson from RD & Keith Pratt from Underwood Engineers; they are willing to work with the town to assure the grant funds remain in Greenfield. Deb reported, Keith, Scott & herself spent some time thinking of ways to utilize the remaining funds. Some ideas were to purchase a generator to allow the system to remain working in the event of a power outage, computers to track the wastewater billings etc. Selectmen discussed the idea of
benches, trees etc. installed over the wastewater system. Deb will discuss this with Keith, but it might be a stretch.
Linda Dodge (Linda was not on the agenda) – Linda returned the Mtg. House key. She said the Fire Department Spouse Appreciation night was a huge success. She asked about the pay for the March election, no one has been paid. Linda e-mailed the time sheet to Catherine, who said she submitted them to the Town Clerk, for approval. Town Clerk told Linda she had returned them to Catherine. Discussion followed, everyone was in agreement, that if Catherine had the approved time sheet she would have processed it.
Decision: Selectmen asked Deb to look into this and no matter what have them done this week. Also, a letter of apology, from the Board of Selectmen, to all the supervisors whose pay was delayed will be written.
Recycle Center – Selectmen discussed the volunteers using the equipment at the recycle center. They would like the LGC to come and provide training on the compactor, forklift and any other training that may be necessary. Selectmen instructed Deb to contact the LGC to set this up.
On-Going matters:
Recycle Brochure – This has remained on the agenda for several months, Selectwoman Day was charged with finding out where the TRC is with the brochure, Day commented the committee is still working on it.
Outstanding Ambulance charges – Administrative Assistant reported to the BOS about the outstanding ambulance charges. The Town will be billed for the unpaid balance, Greenfield portion is approximately $18,000 – the total unpaid balance is approximately $136,000. Selectmen discussed this; the town will try to collect some of the unpaid billing. Administrative Assistant was asked to contact Pam Brenner and discuss quarterly billing for this.
Wage & Benefits Committee – The first meeting of the summer is scheduled for next Thursday at 7:00 pm
State Park – Selectmen reviewed an e-mail received from Deputy Fire Chief, Loren White regarding the fact that there are no lifeguards at the State Park on weekdays. Discussion followed.
Decision: The question will be posed to the state and see what their response is as far as their intention for posting the park. As soon as an answer is received in the office, Deputy White will be notified.
Planning Board matters – Chairman, Dario Carrara discussed Rupert & Neonakis matters. The Rupert concern is that the subdivision was signed in March, and the plan signed after April 1. As far as assessing went, the lots were divided and two tax bills went out, determination of when the property actually changes needs to be determined. Neonakis matter relates to if she needs a subdivision or is the road considered a subdivision. Dario will report to the BOS in writing what is determined, as well as if any policy is enacted.
Other Business:
Misc. Incoming Mail – Selectmen reviewed the miscellaneous mail.
Selectman Kullgren gave the other two selectperson’s an update on the most recent Selectmen Advisory meeting. – Kullgren reported that Joe Cavanaugh was elected as Vice Chair and Gene Kellogg was elected to be Chairman. Kullgren further stated there was a good discussion that surrounded the meeting; the meeting was represented by about 6 towns, policies were reviewed, as were the articles of agreement. They set up a calendar that will be published; the road agent meetings were discussed. They have a sub meeting of Selectmen that meets every month and discuss purchasing items cooperatively. Kullgren stated he is hoping to bring back some good information to share on the 28th. Teacher contracts were discussed; Sept. will be the time table they hope to have the contracts worked
out. Student enrollment was discussed, which apparently is down, discussion on retirement took place. All in all, it was a very productive meeting.
With no further business the meeting adjourned at 9:00 pm. The next scheduled meeting is Tuesday, June 19, 2007 at 6:00 pm
Action Items:
· Fire & Rescue next week at 6:00 pm if possible
· BAC to meet with the BOS to discuss with the Capital Improvements Plan, as well as the Master Plan, review the year to date budget if time allows. Possible date July 10th –
· BOS to review budget at the Selectmen’s Meeting to be held on the 26th
· Administrative Assistant to contact the State Park regarding e-mail inquiry
· Administrative Assistant to contact Pam Brenner regarding ambulance billings
· Administrative Assistant to contact LGC regarding training at the recycle center for volunteers
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